Which forms should I use?
I need to create a new protocol or submit a 3-year review.
You should submit all new protocols and three-year reviews in the eIACUC. See the "eIACUC" tab below for more information.
I need to make a modification to or submit an annual renewal for an eIACUC protocol.
If your most recent three-year renewal was created in the eIACUC, you should submit all amendments (including grant and personnel additions) and annual renewals (for USDA-covered and DOD-funded studies only) in the eIACUC as well. See the "eIACUC" tab below for more information.
I need to make a modification to or submit an annual renewal for a protocol that is NOT YET in eIACUC.
If you need to make a modification (including grant and personnel additions) to or annual renewal (for USDA-covered and DOD-funded studies only) for a protocol that has not yet been approved in the eIACUC, you should continue using the forms listed under "Paper Forms" below until your next three-year renewal.
My lab receives federal funds for animal work taking place at another institution.
Log into eIACUC here using your HarvardKey account.
If you are new to Harvard, it may take a few days for your account to feed into the eIACUC system. If you are unable to log in 3 business days after receiving your Harvard University ID (HUID), contact eSupport
If you do not have a HUID, you may obtain one by completing an application:
Send all HUID applications to eSupport.
Still have questions? Contact eSupport to schedule a one-on-one training session.
All forms should be submitted via email to IACUC@hms.harvard.edu.
Additions & Modifications
To submit an amendment, submit the base amendment form along with any/all appropriate sections for new procedures requested as part of the amendment. If a new species is being requested via Section 4, complete each section involving procedures the new species will undergo.
D. Social Housing
E. Disposition of Animals
G. Ascites Production
H. Transgenic/Knock-out Animals
I. Administered Substances
J. Surgery & K. Multiple Survival Surgery
L. Painful Procedures
M. Behavioral Controls
N. Diet or Environmental Changes
Personnel & Grant Additions
- Personnel Addition Form
Be sure any new personnel have completed all required training before submitting this form.
- Grant Addition Form
Also include the Vertebrate Animals and/or Methods section of your grant whenever possible.
- Annual Renewal Form
Regulations governing the use of laboratory animals mandate that the HMA IACUC must review and approve animal protocols involving USDA-covered species or receiving DOD funding at least annually.
End Of Project
Forms on this page should be submitted to IACUC@hms.harvard.edu regardless of whether your protocol is on paper or in the eIACUC system.
Animal Care & Use
Adverse Event Form
Use this form to notify the IACUC of an unforeseen event that negatively impacts the welfare of research animals.
External Rodent Transfer Form
Use this form when transferring rodents to a different PI/Institution.
Dual Protocol Assignment Request Form
Use this form for any animals listed on two protocols concurrently.
Funding, Protocol Management, and Inter-Institutional Collaboration
Protocol Transfer Letter Template
Use this template when transferring an existing protocol to another PI.
Memorandum of Understanding (MOU)
A MOU must be established for collaboration between HMS and any institution not covered by the Master MOU.
Ceded Review Request Form
Use for labs receiving federal funds for animal work taking place at another institution.
- Custom Antibodies Request Form
- Custom Antibodies Assurance Agreement
For Lab Use
Personnel Training Tracker
Use this spreadsheet to keep track of required training for your laboratory staff.